Teachers' Guide | Graduate School of Life Sciences

Practical / financial / regulatory affairs

Practical matters

There are a number of practical issues that need to be sorted well in advance to the actual dates that the course is being taught to ensure the smooth progression of all processes. These include having a Solis-id, UU Teams account, access to Blackboard, scheduling educational rooms, and booking teaching equipment. 

General data protection regulation

As a teacher you frequently handle personal data of students, like contact information and grades. We want to handle these data carefully because privacy matters and by law, according to the general data protection regulation (GDPR), we are obliged to take this into account under penalty of a fine.

Some basic rules:

  • E-mail groups of students in BCC;
  • Use OSIRIS, ULearning or Blackboard to share grades securely;
  • Social media (including WhatsApp) are not allowed to communicate with students.

Do you suspect a data breach? Immediately report this to CERT.

On the UU Intranet you can find more information about privacy related topics, including an article about sharing course participants information or a news article on the do’s and don’ts for teachers.


A Solis-id is needed to provide access to OSIRIS and Blackboard. If you work at the Faculty of Science or Veterinary Sciences, you automatically receive a Solis-id and password when you are appointed at the UU. If you work at UMCU, you can arrange a Solis-id for teachers.

UU Teams account (for UMCU employees)

In order to use an online Teams environment for your course, you need to have UU Teams account. To request this account, please send an e-mail with your Solis-id and the e-mail address you would like to use for this account to coursinformationGSLS@umcutrecht.nl.


You can login with your Solid-id and password via uu.blackboard.com. There are also UU user manuals available on how to use Blackboard.

Depending on the faculty where the course will be taught you can contact:

Reserving teaching rooms

A teaching room has to be requested in due time, sometimes up to 10 months in advance. Scheduling is done per educational period, meaning that if your course extends over multiple periods, there can also be multiple deadlines for requesting rooms.

The process and contact persons depend on the organizing faculty and the Master’s programme. For general questions you can contact the policy team at courseinformationGSLS@umcutrecht.nl (Biomedical Sciences) or courseinformationGSLS@uu.nl (Biosciences). They can always point you in the right direction.

Booking teaching equipment

Hijmans van den Bergh Building / UMC Utrecht

If your lecture requires teaching equipment (e.g. a flipover, a microphone), send your request to amanuensis via amanuensis@umcutrecht.nl at least one week before your lecture. 

Utrecht University

If your lecture requires teaching equipment (e.g. a flipover, a microphone), send your request to the Facilities Service Centre (FSC).

Facilities for students with a disability

Students with a disability can submit a request for additional provisions in OSIRIS Student. The academic counsellor (study advisor) will pick up the request and register the provision in OSIRIS. This is a UU-wide procedure (log in with Solis-id for more information). If you have any questions regarding this topic, please contact the academic counsellors.

Compensation / payment

Utrecht University finances faculties for education based on credits (EC). Payment for courses and projects of which the results (and credits) are registered at another faculty depends on specific arrangements between those faculties. Each faculty divides the money to departments/groups based on its own internal model. This model also determines the payment for courses and projects within the own faculty. 

If you have questions about payment for courses, please contact:

Rules and regulations

The Education and Examination Regulations contain the programme-specific rights and obligations of students on the one hand, and Utrecht University on the other. These regulations apply to the education, tests and the examination of the GSLS Master’s programmes.